These six checks help organise an England and Wales inspection enquiry. They do not establish local assessor availability or turn an address search into a compliance decision.
What you need to know
- Identify the exact premises, including floor and suite details.
- Use rated cooling output and avoid counting connected components twice.
- Resolve landlord and occupier plant boundaries before the visit.
- Check accreditation, written scope and report evidence before booking.
Identify the Leeds premises and plant register
Record the full address, postcode, floor and trading name where it differs from the building name. In a multi-occupier property, specify whether the enquiry concerns one tenancy or the centrally served building.
List outdoor plant locations and the rooms served. If your business occupies several Leeds premises, create a separate equipment and report record for each building rather than combining capacities across the city.
Review qualifying TM44 requirementsCheck output and grouping of cooling systems
Obtain cooling ratings from nameplates, manuals or verified commissioning records. Electrical supply size and the total number of wall-mounted heads are not reliable substitutes for effective rated cooling output.
In England and Wales the threshold is more than 12 kW; relevant smaller units within one building may be considered together under the control rule. Refer uncertain multi-split or shared-plant arrangements to the assessor with a simple schematic.
Determine who controls the air conditioning
Ask who decides maintenance, replacement and technical operating arrangements. A tenant adjusting room temperature is not automatically the party with overall technical control of landlord central cooling.
Compare the lease and service responsibilities with what happens in practice. Record tenant-installed equipment separately and resolve any disagreement over the inspection brief before assuming the managing agent has covered it.
Review any existing energy inspection report
Retrieve the complete previous report, not just an email saying the building passed. Match the address, inspection date and equipment schedule to the present installation and check the relevant official reference.
A report for a different suite or a system removed during refurbishment may not answer the current question. Keep an explicit list of additions and removals for the assessor rather than silently carrying forward the old asset count.
Prepare safe access to roof and controls
Confirm whether roof access requires an escort, permit, approved ladder route or building-management booking. Give the assessor access to relevant control interfaces and a person able to explain normal operation.
Do not ask reception staff to open electrical panels or defeat access restrictions. If equipment cannot be reached safely, agree how that limitation affects the visit and report before attendance.
Confirm assessor scope and final document evidence
Ask for the named assessor, relevant accreditation, agreed equipment scope, price exclusions and proposed attendance arrangements. Location coverage and report timing should be confirmed for the specific job.
After issue, retain the full report and applicable lodged reference with the premises record. Clarify errors with the assessor or accreditation scheme; an ordinary maintenance invoice is separate evidence.
Request an accurately scoped TM44 quoteCheck the governing guidance
This article does not authenticate a government register entry or establish the status of an individual building. Confirm the applicable national framework and the actual installed equipment before relying on a compliance conclusion.
England and Wales legal points are anchored in current government publications and the regulations. Technical applicability for a specific building still requires its actual system information.